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Circleback
Circleback is a San Francisco software company whose AI notetaker writes meeting notes and action items, runs automations into tools like Linear, HubSpot, and Notion, and answers questions across a team's past meetings.
Founders, product teams, and sales teams at startups and smaller companies that want accurate notes, clear action items, and automations that push meeting details into their CRM and task tools.
Large enterprises that want conversation intelligence for sales coaching and forecasting, and buyers who need a long security track record from a vendor before rollout.
Verdict
Circleback is one of the best-written AI notetakers we have looked at, and its pricing is among the plainest in the field: a free plan with unlimited meetings, then $15, $25, and $35 per user per month. TechCrunch reported in August 2026 that the eight-person company has been profitable since 2024. Teams that want deep sales coaching should look at Avoma or Fireflies, but for notes, action items, and automations, Circleback is easy to recommend.
Score Breakdown
These scores cover how good Circleback's notes and action items are, how well it pushes meeting details into other tools, how it protects data, and how well it searches past meetings, and then how it does as a company on innovation, communication, pricing, and contract terms.
Who Uses Circleback, Where It Fits on Price, and Its Competitors
Circleback is used mostly by founders, product managers, and sales and customer teams at startups and smaller companies, and its homepage carries praise from Y Combinator's Garry Tan and Runway founder Siqi Chen. It joins online meetings on Zoom, Google Meet, and Microsoft Teams with a bot or a bot-free desktop app, records in-person meetings from phone and Apple Watch apps, and supports more than 100 languages. After each meeting it writes notes grouped by topic, assigns action items, and can run automations, such as creating Linear issues from feature requests or updating HubSpot, Salesforce, or Attio records after a sales call.
On price, Circleback sits at the low end of the market. The free plan includes unlimited meetings with 30 days of history, and paid seats run $15, $25, and $35 per user per month on annual billing. Its main competitors are Fireflies, Fathom, tl;dv, and Avoma, plus Granola and Otter, and TechCrunch notes that the field keeps getting more crowded as tools like Calendly add notetakers of their own.
Pricing
We checked Circleback's pricing page and recorded four plans, all with unlimited meetings and published per-user prices on annual billing.
| Plan | Price | What stands out |
|---|---|---|
| Free | $0 | Unlimited meetings, AI notes and action items, speaker-labeled transcripts, API, MCP, and CLI access, and 30 days of meeting history. |
| Pro | $15 per user per month | Unlimited history, a year of recording storage, and automations with every integration, including Notion, HubSpot, Salesforce, and Attio. |
| Business | $25 per user per month | Admin roles, unlimited free viewers, custom data retention, enforceable settings, and two years of recording storage. |
| Enterprise | $35 per user per month | SAML or OIDC single sign-on, SCIM, invoice billing, unlimited storage, priority support, and HIPAA compliance, with automatic volume discounts. |
The Field at a Glance
How Circleback compares with other AI meeting assistant vendors we reviewed, by Overall Score and relative typical engagement cost.
Circleback scores 7.8 in AI meeting assistant, under Fireflies.ai (8.0) and Avoma (7.9), and ahead of tl;dv (7.7), Fathom (7.6), and Grain (6.8).
Compared with …
- Circleback vs Fathom 7.8/7.6
How Well Circleback Fits Each Meeting Notes Use Case
We rated Circleback against the situations teams bring to an AI meeting assistant, drawing on its homepage, pricing page, Y Combinator profile, and TechCrunch's August 2026 report.
| Use case | Fit | Notes |
|---|---|---|
| Notes and action items for a small team | Strong | Notes are grouped by topic and action items are assigned to people, which is where Circleback's customer praise concentrates. |
| Pushing meeting details into a CRM | Strong | Automations update HubSpot, Salesforce, Attio, and Zoho records after calls on paid plans. |
| Product feedback into issue trackers | Strong | Circleback can turn feature requests from demo calls into Linear issues automatically. |
| In-person and multilingual meetings | Strong | Phone and Apple Watch apps record in-person meetings, and more than 100 languages are supported. |
| Sales coaching and deal forecasting | Weak | Circleback focuses on notes and automations, and coaching scorecards are a strength of Avoma and Gong. |
| Regulated enterprise rollout | Mixed | HIPAA, SSO, and SCIM sit on the $35 Enterprise plan, and the company is a small team of about eight people. |
Review Excerpts
These excerpts come from customer posts that Circleback shows on its homepage and pricing page, which the company chose, and from the buyer concern we found in its plan limits. Paid reviews and pay-for-play sites were excluded.
“Better notes than I've ever taken myself in over 500+ sales meetings.”
“Circleback is the best AI note taker in my book. It's action and todos tracking is the best in class.”
“It gives me a sense of safety that I won't drop things I owe people. I just trust it, absolutely.”
“Circleback does, in fact, produce uncommonly good meeting summaries.”
“The free plan only keeps 30 days of history, so the archive stops being useful unless the whole team moves to paid seats.”
Representative buyer view
Where customer reviews couldn't be found, our analysts attempted to give a voice to buyer sentiment, drawing on real information from review sites, forums, and product documentation.
Based on: Circleback pricing and TechCrunch
Company Facts
- Founders
- Ali Haghani (CEO) and Kevin Jacyna (CPO) (Y Combinator)
- Founded
- 2023, according to TechCrunch
- Headquarters
- San Francisco (Y Combinator)
- Funding
- $2.5 million seed round in 2024; profitable since then, the company told TechCrunch
- Team
- About eight people, with annual recurring revenue of roughly $8 million, according to TechCrunch
- Website
- circleback.ai
Key Leadership
Ali Haghani
Co-founder and CEO
Before Circleback he was an engineer at Stripe, where he led the first integration of large language models into its support product, and earlier he worked on ads and experimentation at Twitter (Y Combinator).
Kevin Jacyna
Co-founder and CPO
He was a senior software engineer at Tableau, where he worked on bringing predictive analytics into the product (Y Combinator).
Methodology
We scored Circleback on eight criteria, from notes and action item quality to contract fairness, and the Overall Score is their simple average on a 0 to 10 scale. The scores draw on reviews from public review sites and forums, with paid reviews and pay-for-play sites excluded, plus a hands-on look at the product, its pricing, and its documentation and training. Scores can change as we add reviews and product checks.